Cash flow management involves monitoring, analyzing, and ensuring optimal cash receipts after deducting cash expenses. Counterfeit detection machines and bill counter machines make it easier to manage cash flow. Startups should have a positive cash flow to grow the business faster.
To get insights on how a business is operating, cash flow monitoring is important. Some people may also check the turnover and profits, but always ensure that your business does not suffer cash flow problems. It is the leading cause of failure of many startup businesses.
Poor cash flow management leads to the following;
- Overspending to impress clients
- Buying too much stock in case of a high demand forecast
- Long term payment terms
- Overtrading especially when a big order comes through. For example, startups may opt to employ more staff, expand the business, or buy more assets that tie down cash.
Choosing the best cash flow management for start-ups
Before you opt for cash or credit to manage cash flow, here are some factors you should consider;
1. Regular monitoring of cash flow
Various software applications can help you to monitor cash flow. Generating reports regularly, and reconciling the accounts makes it easier to know the cash flow position of the business.
You may adopt the QuickBooks software or seek financial management help from experts to get the financial reports regularly to control cash flow in the business.
2. Consider Cutting Recurring Costs
The simplest way to increase a business cash flow is to cut down costs. There are monthly, quarterly, or annual recurring costs that one should evaluate and monitor regularly.
Doing so can help you to know what costs you can cut down. One should review the payroll, rent, and utility bills to get a clear picture of what is efficient, and take measures to increase business efficiency.
3. Equipment lease or Sale
Businesses sometimes hold on to assets they no longer need. By doing so, they are holding on to cash that can help to steer business growth. Another advantage of leasing or selling equipment that one does not need is to free capital for running the business operations.
The cash can purchase the latest machines and other equipment that increases business efficiency.
4. Business Credit
The easiest way to get out of cash flow problems in business is to apply for credit. Having a good relationship with your financial provider is a good idea and will always help you to maintain a positive cash flow.
If you opt for credit cards, ensure your credit rating remains high. Paying your credit card dues on time helps to enhance your credit limit which is good for businesses.
Some financial institutions offer cards with incentives such as rewards for travel or purchases at specific merchants. That way, you can save some money when you travel or purchase goods at specific merchants.
5. Efficient Payment Options
Advanced technology has made it possible for businesses to receive payments fast.
A business that adopts the latest and most convenient payment options make it easier for customers to quickly pay for the goods. Mobile phone payments will ensure that customers pay cash on delivery.
You may also offer incentives to customers to persuade them to pay early. That way, your cash flow increases, and you can increase your turnover fast.
For start-ups, they may offer discounts or other incentives to encourage upfront payments.
But one should weigh their options to avoid making losses in the long run through such campaigns. Invoicing should also be consistent and fast.
The invoice should indicate the due date, the amount due, and payment details. One may also email the invoices to clients to speed up the payment. Mailing sometimes can be tedious, and also takes time to reach the client.
It is also good to get the customers’ address right and address the right department to ensure payment is made fast.
6. Payment to your vendors and the deposits and payments from your clients
One way to increase cash flow in business is through delays in vendors’ and suppliers’ payments. It is good to do it professionally to maintain loyalty from your vendors.
To avoid the risk of late payment fees and lack of commitment by the vendors, you can delay payments but stay within the timelines. That way, you can take advantage without risking any of the above aspects in the business.
For start-ups, upfront payment for their goods and services is vital in cash flow management. To manage big orders, one should insist on upfront deposits and partial payment for the goods before delivery.
Remember the cost of raw materials, labor, and other operating costs require financing and if one is starting a business, these costs may take up most of the start-up capital.
This can leave the business with less cash flow. It can be challenging to operate a new business without a positive cash flow.
That is why it is important to leverage deposits and partial payment or installment payments for projects and big orders.
Cash flow is important in all businesses especially start-ups
As you try to grow your business, remember cash flow will determine its growth rate. It is good to have financial discipline, develop strong banking relationships with financial institutions, and monitor checks and balances on cash receipts and expenses.
Maintaining good bookkeeping skills can help you leverage through investor reviews and identify your strengths and opportunities that exist for your business.
Every business should have rules on credit facilities available and how to mitigate against frauds.
The level of negotiation on sorting invoices quickly, payment terms, and how to generate revenue fast are ways a new business should leverage to grow the business fast. For business success, cash flow management is crucial. New businesses can get into a money crunch due to missteps that ruin cash flow.
The above tips can help you avoid common mistakes new business owners make that lead to cash flow problems, and consequently, they may lead to business closure.