With a roster, you can now do more than just list employees’ working hours. The duty roster has developed into a symbiosis of operating hours and work tasks and lays the foundation for optimal organisation. It has become a productive business tool. The scope of use of duty rosters has now expanded significantly, ensuring that there are enough employees on duty for each shift. This is the only way to keep operations running smoothly and meet business objectives.
Frequently used rosters from various industries
In the following, we provide an overview of various duty rosters that can be used in the most diverse areas and industries. This works optimally with this rota software, which works online and enables efficient duty scheduling in a simple and clear way.
This type of roster is used especially by supervisors to prevent overlapping. Hotels in particular can benefit from this, as staff can be deployed as current rooms are occupied, for example.
In some industries, working time arrangements need to be flexible. Therefore, such systems offer different working hours and give employees a little leeway. Especially in the case of weekend work, which is usually different from working hours during the week, such a roster makes sense.
For some businesses, the number of customers fluctuates throughout the day, so the roster should be staggered. Examples of this are restaurants or fitness studios. Here, significantly more customers come in the evening hours than early in the morning.
The following tips will help you to create a perfect duty roster, which will ensure a well-rounded workflow and goal-oriented work.
Plan the roster before adding staff:
Put the company first. First, define shifts and responsibilities and assign them certain hourly rates. Then, pick out the staff qualified for them and allocate them according to individual requirements.
Share the duty roster with the entire staff:
Ensure transparency through a duty roster and allow every employee to see it. This way, no one feels disadvantaged and employees can choose their favourite shift. This ensures higher satisfaction and thus productivity.
Fill important shifts with experienced and qualified staff:
There are certain days when there is significantly more work to be done than on others. Ensure staffing here too and ensure that experienced and qualified staff are on site. This will ensure that operations run smoothly and that someone is available to answer questions.
Process availability and time-off requests automatically online:
Every employee wants to have time off sometimes. With a digital duty roster, leave requests can be granted directly online. This allows you to see at a glance on which days how many employees are available.
Create the duty roster based on a busy week:
Often a duty roster is created based on normal days. Orientate everyone on busy weeks and adjust the demand to them so that there are not suddenly too few staff on site.
Control the workload through the duty roster:
Online duty rosters can specify exactly how many days an employee can work in a row. The total number of hours per week can also be limited. In this way, you comply with legal regulations and also protect the employees themselves.
Plan the duty roster as far ahead as possible:
If you put services online months in advance, employees can optimally schedule days off or plan their holidays. This also makes it easy to swap shifts.
The duty roster should therefore be as digital and open as possible. This not only ensures higher productivity for the company, but also more satisfied employees.